June 2011 to Date: Egerton University - Directorate of Quality Assurance - Secretary

Key Responsibilities:

• Assist in Preparing the Directorate’s Performance Contract.
• Responding to phone calls, emails and enquiries, ensuring timely and professional communication.
• Maintained office filing system organized both physical and digital records.
• Handling incoming and outgoing correspondence ensuring proper filing and distribution.
• Maintaining the Directorate’s diary and ensuring timely reminders for meetings and activities.
• Organizing and coordinating both Directorate and Board of Quality Assurance meetings, including sending out notices, taking minutes, and tracking action items.
• Managing the petty cash for the Directorate and preparing returns to the Finance Department.
• Following up on payments, including claims and imprests, for clients and staff.
• Organizing and sending reports for the Board of Quality Assurance (BQA), Deans’ Committee, and University Management Board (UMB).

April 2010 - May 2011: Kinyanjui Njuguna & Co. Advocates - Conveyancing Clerk

• Filing the organization documents
• Keeping records of the filed files and update of the same
• Follow up of registration of charges, debentures, chattel mortgages, memorandum and Land titles

February 2009 - March 2010: Mugo Moses & Co. Advocates - Secretary/Clerk

• Delivering legal documents to relevant parties ensuring the documents are officially received.
• Arranging for another lawyer or advocate to represent the client in court when the primary counsel is unavailable.
• Welcoming visitors to the office, managing their inquiries, and directing them to the appropriate department or person.
• Preparing, drafting, and typing legal correspondence, letters, memos, and other documents for communication with clients.
• Managing small amounts of office cash for minor expenses, ensuring that petty cash is tracked, properly accounted for, and replenished as necessary.

August 2008 - February 2009: Waithira Mwangi & Co. Advocates – Secretary

• Handling and attending visitors
• Making and Receiving incoming and outgoing calls
• Typing letters and correspondences
• Handling petty cash

May 2005 - July 2006: Munyua Kariuki & Co. Advocates - Secretary/Clerk

• Serving court documents
• Fixing of hearing dates and filing documents in all the court registries
• Requesting other advocates to hold brief in matters that the counsel is not available to attend
• Handling and attending visitors
• Compiling and typing letters and correspondences
• Handling petty cash